Barangay Granada Activity Tracker · Last updated October 30, 2026
We collect only what we need to run barangay events: who you are, which events you join, whether you
attended and what you thought of them. Only barangay officials can see it, we never sell it, and you can
ask us to see, correct or delete it.
This notice follows the Data Privacy Act of 2012 (Republic Act No. 10173). It explains what
personal information the Activity Tracker collects, why, who can see it and what your rights are.
1. What we collect
- Account: your name (first, middle, last and suffix), your purok, your email address, a password (stored scrambled, so no one can read it,
not even the System Admin) and your Resident ID.
- Profile (optional): your birthdate, your sex (you may choose "Prefer not to say"; it is only
needed for events limited to women or men) and a profile photo. The photo must show your face:
when you choose one, your own phone or computer checks that it has exactly one face and crops it around the face.
This check only looks for a face, never whose face it is, and nothing about your face is sent or
saved except the photo itself.
- Events: the events you register for, your answers to an event's registration questions,
whether you were accepted, your check-ins, and the ratings and comments you give.
- Notifications we send you about your registrations and events.
- Security records: when you log in, when you were last active and the IP address used,
to protect accounts and investigate misuse.
We do not ask for medical or health information, signatures or government ID numbers online.
If an event needs health screening, health workers do it on site.
2. Why we collect it
- To create your account. You can confirm your email address later in Settings; until you do, we send no emails
to it (you still get notifications inside the app), and you can't reset your password by email. If you forget it, visit the Barangay Secretary, who can check who you are and reset it.
- To confirm that you live in Barangay Granada: your name and purok are compared with the barangay's own list of
residents. If they match, your account is approved right away; if not, the Barangay Secretary checks your sign-up
and approves it or tells you why not. We never show anyone else whether a name is on that list.
- To register you for events, keep to each event's capacity and requirements (for example, an age group),
and tell you if you are accepted.
- To check you in on the day of the event.
- To ask for and record your feedback.
- To plan better programs. Reports and charts use totals (for example, how many people
attended per month), not individual profiles.
3. Who can see it
- Barangay officials, each only for their job: the Secretary manages events and
registrations and checks resident sign-ups against the barangay's list of residents, the SK Chairperson sees youth (SK) programs, Staff see attendees to check them in, and the
Punong Barangay sees summaries.
- The System Admin, to keep the system running (accounts, backups and security logs).
- We do not sell, rent or give your information to anyone else.
4. Outside services we use
- Google Gmail sends our emails (email confirmation codes, password resets and registration
updates), so it receives your email address and the message.
- Web hosting: the system and its database are kept on an online hosting service so you can
reach it from your phone.
- When a registration is not accepted, officials may use Google Gemini to help word the
message. It receives only the event title and the reason, never your name or other details.
- Your check-in QR code is made on your own phone. It carries a secret signature so no one can fake it, and
nothing about it is sent to an outside service.
5. How we protect it
- Passwords are stored scrambled (hashed), never as plain text.
- Every page checks your role, so officials only see the parts of the system meant for them.
- Important actions are recorded in an audit log.
- Database backups can only be made by the System Admin.
6. How long we keep it
We keep your information while your account is active. You can delete your account at any time in
Settings → Delete My Account. We then remove your name, purok, email, photo, birthdate, gender, your answers
on event forms and your feedback comments, and cancel your upcoming registrations. Totals already counted in reports
(such as the number of attendees of a past event) stay, but without your name.
7. Your rights
Under the Data Privacy Act you have the right to:
- be informed about how your data is used (this notice);
- access the information we have about you;
- correct wrong or outdated information (you can edit your profile in Settings);
- object to its use, or withdraw your consent;
- have it deleted or blocked (you can delete your account yourself in Settings);
- get a copy of it; and
- file a complaint with the National Privacy Commission if you believe your rights were
violated.
8. Residents below 18
If you are below 18 years old, please read this notice with your parent or guardian before signing up.
9. Contact us
For questions, or to use any of your rights, visit or message the Barangay Secretary at the Barangay
Granada Hall, Bacolod City.
